Attendance and leave
Check in with the place recorded or swipe on your machines. Hours worked out for you, half-day leave, work from home, regularization and approvals by managers.
Nexavya HRMS
Run HR, payroll and attendance with less paperwork
One system for your people: attendance from check-ins or your biometric machines, leave, payroll with PF, ESI, professional tax and TDS, hiring and offer letters, onboarding and more. Built for Indian businesses.
- Bring your people in from a spreadsheet
- Every company in its own database
- PF, ESI, PT and TDS files for India
What you get
Everything your HR team does, in one place
Start with the basics and switch on more as you grow. Nothing to stitch together, no sheets to chase.
Attendance machines
Biometric, card and face readers: every swipe counted, gross and effective hours, time outside, grace periods and loss of pay for payroll.
Payroll and statutory
Run payroll step by step, with PF, ESI, professional tax and TDS worked out, payslips, Form 16 and the statutory files.
Hiring and offer letters
Track candidates, invite them to interviews with a meeting link, and send a proper offer letter by email.
Onboarding and documents
Candidates accept online and upload their documents; HR reviews each one and turns them into an employee in one click.
Goals and reviews
Goals, self-reviews and feedback, so performance conversations have something to stand on.
Engagement
Announcements with reactions and replies, kudos, polls and suggestions that keep people talking.
People and org chart
A directory with photos and contact details, reporting lines and a team view for every manager.
Reports and compliance
Headcount, attendance and payroll reports, and a compliance calendar so nothing is missed.
Expenses, assets and helpdesk
Claims and approvals, company equipment on record, and a helpdesk for everyday requests.
Attendance
Attendance that shows where, when and for how long
Every day gets a card with the times inside, the hours worked and the swipes behind them. Check-ins keep the place on a map and how far it was from your office. A day that falls short of the full hours is marked, and the employee fixes it with a short remark and one request.
- The month at a glance, as a list or a calendar
- Half-day leave, work from home with a monthly limit, and regularization as a full or a half day
- Office geo-fence, a map for every check-in and optional selfie check-in
- Managers and employees see which teammates are on leave
Attendance machines
Connect your biometric, card and face readers
People swipe in and out as often as they like. Every swipe is kept, and the day is worked out from them: how long they were actually inside, how long outside, with the grace periods and break rules you set. Anything short of a full day is flagged, and loss of pay can go straight to the payslips.
- Built for machines that push their logs (the ZKTeco / eSSL format), or import a file from their software; repeats are counted once
- Gross hours, effective hours and time outside, for every person and every day
- Grace for late arrival, early exit and short hours; late marks, half days and overtime by your rules
- Loss of pay worked out from attendance, applied to payslips only when HR says so
In the Growth and Enterprise plans.
Payroll
Payroll made for Indian rules
Move each step forward when it is checked: lock attendance, add variable pay, check statutory, approve, disburse. The cost summary and the checks sit next to each other, so mistakes show up before money moves.
- Salary structure with a CTC to in-hand calculator
- PF, ESI, professional tax by state, and TDS
- Payslips, Form 16, full and final settlement
Hiring to onboarding
From offer letter to first day, without the email chase
Send a formatted offer letter by email with a private link. The candidate accepts, adds their details and uploads documents; HR approves or sends back each one with a reason, then makes them an employee with their details already in.
- Editable offer letters with your wording and pay breakdown
- Interview invitations with a calendar file and meeting link (Meet, Teams, Zoom or any other)
- Links expire and can be withdrawn at any time
How it works
From first call to running your HR
Book a demo
Tell us about your team. We show you the product against how you work today.
We set up your company
Your logo, leave policy and office location, and your people brought in from a spreadsheet.
Go live
Employees sign in with their own ID. HR runs the first month with the checks beside every step.
Your data
Careful with people’s information
HR data is some of the most personal data a company holds. We treat it that way.
A database of your own
Every company has its own database and its own file folder. Nothing is mixed with anyone else’s.
People see what they should
Employees, managers and HR each see only their part: pay, ID numbers and mobile numbers are limited to the person, their manager and HR.
Support access you can see
If our team ever has to look at your company, it is read-only, short, needs a written reason, and the reason is shown in your own log.
A trail of what happened
Sign-ins, resets and sensitive changes are logged. Higher plans add the full audit log of who changed what.
Backups and export
Companies are backed up, and your data can be exported when you want it, so you are never locked in.
Private candidate links
Offer links are long, random, expire and can be withdrawn; candidates’ documents are visible to HR only.
Pricing
Simple plans that grow with you
Start small and add services and people as you need them. Prices are listed openly.
Starter
Small teams getting HR and payroll in order
₹1,999/ month
Up to 25 employees
Start with Starter
Most popular
Growth
Growing companies that hire, review and engage
₹7,999/ month
Up to 250 employees
Choose GrowthEnterprise
Larger companies that need every service and control
Custom
No fixed employee limit
Talk to usPrices are per month and exclude GST. Compare plans and see what each includes
Questions
Good questions we hear
Can we bring in our existing employees?
Yes. Upload a spreadsheet (CSV, which opens in Excel and Google Sheets). We check every row first and show you each problem, and nothing is saved until the whole sheet is right. Mobile numbers, managers, PAN and bank details can be included.
Does it handle Indian payroll rules?
Yes. Payroll covers PF, ESI, professional tax by state and TDS, and produces payslips, Form 16 and the statutory files. Ask for the demo and bring a real salary structure; we will run it through.
Is our data kept separate from other companies?
Yes. Each company has its own database and its own file storage. Signing in needs your company code, so one company can never open another’s data.
What if we outgrow our plan?
You can add users and storage to a plan, switch on a service for your company only, or move to a bigger plan. We can also build a custom plan for you.
Can we take our data with us?
Yes. Employee data exports to a spreadsheet and your company’s data can be exported in full, so you are never locked in.
How do I get a demo?
Fill in the short form on the demo page. We will get in touch to agree a time.
See it with your own team in mind
A short walkthrough, tailored to how you work. No cost and nothing to prepare.